Step 3: Confirm or Decline the Roles You're Assigned

When your officer publishes a new schedule, you'll get an email and a notification on your dashboard for each role you've been given. Acting on those quickly keeps the meeting running smoothly.

What to Do

For each assigned role:

• If you can do it → click Accept. You're confirmed; the role shows as accepted in the schedule and on your role history.
• If you can't do it → click Decline. The role becomes available for someone else (your club may have automatic role claiming turned on).
• If you have a date conflict → decline the role first, then mark an absence for that meeting so you don't get pulled into future schedules for that date.

Important: Marking an absence does not remove a role you've already been assigned. Once a role is on the schedule with your name on it, it stays there until you decline it. If you add an absence after a role has been assigned to you, it's on you to either decline the role through the system or find a replacement — follow whatever procedure your club uses for last-minute swaps.

Where to Do It

• From the email — every assignment email has accept/decline links.
• From the dashboard — your upcoming assignments are listed on your member dashboard.
• From the schedule view — click any assignment with your name to confirm or decline.

Why It Matters

Officers can't tell whether silence means "yes" or "I forgot to look." A few seconds of confirming or declining saves them — and the rest of the club — from showing up to a meeting with no Speaker or no Toastmaster.

Continue Reading

• Full Managing Your Role Assignments guide →
• Why Do Members Have To Accept?

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