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Joining a Club from an Invitation

Accept your club invitation, create your account, and get started on The Club Schedule.

Before You Begin

  • You need an invitation email from a club officer. If you have not received one, ask your club's President, VP of Education, Secretary, or Admin to send you an invite.
  • Invitations expire after 7 days. If your invitation has expired, ask your club officer to send a new one.

Step 1: Open Your Invitation Email

  1. Check your inbox for an email from The Club Schedule with your club invitation.
  2. Click the Accept Invitation link in the email.
  3. You will be taken to the invitation acceptance page.

[Screenshot: Invitation email with the Accept Invitation button highlighted]

Note

If the link does not work, try copying and pasting the full URL into your browser's address bar.

Step 2: Set Up Your Account

On the invitation acceptance page, you will see your name and the club you have been invited to join.

  1. Create a password -- Enter a password that is at least 8 characters long.
  2. Confirm your password -- Re-enter the same password.
  3. Review and accept the required agreements:
    • Privacy Policy -- You must agree to continue.
    • Terms of Service -- You must agree to continue.
    • Data Sharing Consent -- Required to join the club. This allows the club to use your information for scheduling and club operations.
  4. Click Create Account to complete your registration.

[Screenshot: Invitation acceptance page showing password fields and consent checkboxes]

Step 3: Log In

After your account is created:

  1. You will see a success message confirming you have joined the club.
  2. You are redirected to the login page.
  3. Enter your email address and the password you just created.
  4. Click Log In to access your dashboard.

What Happens After You Join

Once you are a member, here is what to expect:

  • Your dashboard shows your upcoming meeting assignments, club announcements, and quick actions.
  • Your profile is pre-filled with any information your club officer included in the invitation (name, phone number, address, TM member number).
  • Role assignments will begin appearing as your club creates new schedules. You may receive email notifications when you are assigned a role.
  • You can update your profile at any time to add or correct your personal information.

Joining Multiple Clubs

If you are already a member of another club on The Club Schedule:

  • Your existing account is reused -- you do not need to create a new password.
  • You will be added to the new club automatically.
  • After logging in, you can switch between clubs using the club selector.
  • A message will confirm how many clubs you now belong to.

Tips

  • Check your spam folder if you do not see the invitation email. Look for emails from The Club Schedule.
  • Contact your club officer if the invitation has expired. They can resend it with a single click.
  • Use a strong password that you do not reuse on other sites. Consider enabling two-factor authentication after logging in for extra security.
  • Your profile information (phone, address) was provided by your club officer from club records. Review it on your profile page and update anything that needs correction.

Troubleshooting

Problem Solution
"This invitation link is no longer valid" The invitation was already used or the token was cleared. Try logging in with your email. If that does not work, ask your club officer to send a new invitation.
"This invitation has already been accepted" You have already created your account. Go to the login page and sign in with your email and password.
"This invitation has expired" Invitations expire after 7 days. Ask your club officer to resend the invitation.
"Passwords do not match" Re-enter both password fields carefully, making sure they are identical.
Password is too short Your password must be at least 8 characters long.
I already have an account but got an invitation for a new club Click the invitation link. The system will recognize your existing account and add you to the new club. Your existing password still works.