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Exporting Your Data

Download a complete copy of all your personal data from The Club Schedule in a single JSON file.

Before You Begin

  • You must be logged in to your account.
  • This feature is available to all members, regardless of officer status or subscription status.

How to Export Your Data

  1. Log in to The Club Schedule.
  2. Go to Profile > Privacy & Data.
  3. Click Download My Data (JSON).
  4. Your browser will immediately download a JSON file named my_data_[username]_[date].json.

Privacy and Data page

There is no waiting period -- the file downloads instantly.

What's Included in the Export

Your data export contains everything The Club Schedule stores about you:

Account Information

  • Username, email, first name, last name
  • Phone number
  • Toastmasters member number
  • Personal URL
  • Mailing address (street, city, state, ZIP)
  • Preferred contact method
  • Date joined and last login

Club Memberships

For each club you belong to:

  • Club name and club number
  • Your join date
  • Your officer roles (President, VP Education, Secretary, Admin)

Role History

Every meeting role you have completed:

  • Club name
  • Role name (e.g., Evaluator, Timer, Toastmaster)
  • Meeting date
  • Completion status

Assignments

All role assignments (past and present):

  • Club name
  • Role name
  • Meeting date
  • Assignment status (pending, accepted, rejected, not applicable)

Absences

Absence records you have submitted:

  • Club name
  • Start and end dates
  • Notes

Pathways Enrollments

If you are enrolled in any Pathways paths:

  • Path name and current level
  • Enrollment and completion dates
  • Role completions (role name, club, date, source)
  • Presentation completions (title, club, date, source)
  • Speech projects (level, project name, speech title, requested time, delivery date)

Understanding the File Format

The export is a JSON file, a standard data format that can be:

  • Opened in any text editor to read your data
  • Imported into spreadsheet applications (some may require a JSON-to-CSV converter)
  • Used to transfer your information to another platform
  • Archived for your personal records

Tips

  • Export before deleting your account. If you are considering deleting your account, download your data first. Once your account is deleted, your data is anonymized and cannot be recovered.
  • Keep exports secure. The file contains your personal information including email, phone number, and address. Store it in a safe location.
  • Export regularly. If you want to maintain personal records of your Toastmasters progress, consider exporting periodically.
  • Multi-club members. If you belong to multiple clubs, one export contains data from all your club memberships.

Troubleshooting

The download didn't start

  • Check your browser's download settings. Some browsers block automatic downloads.
  • Try a different browser if the issue persists.
  • Make sure you are logged in -- the download link requires authentication.

I can't open the file

  • JSON files can be opened with any text editor (Notepad, TextEdit, VS Code).
  • For a more readable view, paste the contents into a JSON viewer like jsonviewer.stack.hu.

Some data seems missing

  • The export only includes data from clubs where you are an active member. If you were deactivated from a club, that club's data may not appear.
  • Pathways data appears only if you have active or historical enrollments.

I want my data in a different format

  • The JSON format is the only export format available. You can use free online tools to convert JSON to CSV or Excel if needed.